Article I – Name
Section 1. The name of this organization shall be the Sample Pickleball Club.
Article II – Purpose
Section 1. To provide a fun, healthy, recreational activity for all Sample residents
(owners & renters) and guests.
Article III – Membership
Section 1. All residents (owners & renters) are eligible for membership, and each Member shall have one vote.
Section 2. Members will abide by the bylaws and actively support and participate in club functions.
Section 3. Membership will be terminated by voluntary withdrawal, nonpayment of dues or assessments, violation of the provisions of these bylaws, or violation of published rules, guidelines and regulations promulgated by the Sample Homeowners Association.
Section 4. People who live outside Homeowners Association will be allowed to participate in club activities (club court time and special functions) with the approval of club members but can be terminated whenever the club sees fit. There will be an annual assessment and the number of non-residents will be limited to ten percent of the total club membership. (see Article V)
Article IV – Meetings
Section 1. There will be a minimum of three meetings per year, with dates and times determined by current needs.
Section 2. Special meetings may be called by the President or upon request of at least three members. Such meetings shall have at least three days notice given to members regarding time, place and agenda.
Section 3. An annual meeting shall be held in the month of December each year, for the purpose of electing officers, needs assessment and general planning for the season’s activities.
Section 4. A quorum shall consist of at least one officer and 10% of the club membership.
Article V – Dues & Assessments
Section 1. Annual dues of $25.00 ($40.00 per couple) shall be required to be eligible for full participation as a member of this Club, including play in Club Tournaments. The membership may agree to other assessments to cover maintenance and equipment replacement needs.
Section 2. There will be an annual assessment of $50.00 for non-residents to
Participate in Club activities, which can be forfeited upon discretion
of the Sample Pickleball Club.
Section 3. If someone wishes to join the club after June 1st they will be required to pay $15.00 instead of the full amount.
Section 4. Anyone that wishes to be “Non Playing Social Member” with no voting rights may do so for a fee of $10.00.
Article VI – Officers and their Duties
Section 1. The elective officers of the club shall be: President, First Vice-President, Second Vice- President, Secretary and Treasurer. Any active member of the Club is eligible for these offices, however it is deemed necessary that at least one of the President/Vice-President officer group be a year round resident.
Section 2. The Past President shall continue in an advisory capacity for one year following their term.
Section 3. Terms of office shall be one year, from January 1st thru December 31st each year. Vacancies in any office may be filled by the President but then ratified by a majority of the members at the next scheduled meeting.
Section 4. Duties of Officers:
A. President: Shall assume club leadership, preside at all meetings,
appoint chairs of committees, call special meetings as needed,
and generally be a spokesperson for the Club. He/she shall be
responsible for coordination with Sample officials and other clubs as needed. He/she shall also be responsible for issuing Guidelines & Rules for club’s activities when there are safety concerns or other requirements not covered in these bylaws.
B. First Vice- President: Shall assume the duties of the President in his/her absence. He/she shall also chair the Membership Committee and generally assist the club in all functions as necessary.
C. Second Vice-President: Shall assume the duties of the President in his/her absence of both the President and First Vice- President and generally assist the Club in all functions as necessary.
D. Secretary: Shall take minutes of Club meetings, is responsible for determining if quorum exists, and shall notify Sample officials of
changes in Club’s officers.
E. Treasurer: Shall collect dues and assessments, disburse all funds
and provide an oral financial report for each regular meeting.
and a written financial report for each member for the annual
Article VII – Committees
Section 1. A Nominating Committee shall be appointed by the President at least sixty days prior to the annual meeting. The committee shall consist
of at least three members, and present a nomination for each office
to be filled thirty days prior to the annual meeting. The list shall be
posted at the Pickleball courts. Paper ballots shall be used.
Section 2. The President may appoint special committees as needed. (tournament, telephone, social, rules and etc.
Article VIII – Fiscal Year
Section 1. The fiscal year of the Club shall start the 1st day of January and shall end the 31st day of December.
Article IX – Amendments
Section 1. The bylaws may be amended by two-thirds majority vote of the
members in attendance, after an explanation and discussion of the
Article X – Conflict of Documents
Section 1. In the case of any conflict between any part of these bylaws and the CC&R’s, Articles of incorporation, or bylaws of Sample
Homeowners Association, that part of these bylaws shall be inoperative.
Article XI – Dissolution
Section 1. On Dissolution of the club, all funds remaining in the treasury shall be distributed equally among other Sample clubs.
Section 2. Any equipment loaned to the Club shall be returned to the lender. All other equipment purchased or donated to the club shall be given to the
Sample Fitness Director residents.
Adopted by the Club__________________Date ___________________Secretary